RTO Kerala, Kerala RTO Registration Number Details

Motor Vehicles Department was established by the Government of Kerala for the purpose of carrying into effect the provisions made under Section 213 of the Motor Vehicles Act, 1988 (Central Act 59 of 1988). The Motor Vehicles Department is regulated by the Government of Kerala in terms of policy formulation and its implementation. The District Office is administered by the Regional Transport Officer who is assisted by the Senior Superintendent, Junior Superintendent, Head Clerk and Clerks in the Ministerial Side and Joint Regional transport Officer, Motor Vehicle Inspector and Assistant Motor Vehicle Inspector in the Executive.

In regards to the formulation of policies and their enforcement, the Department of Motor Vehicle is governed by the state government of Kerala; Commissioner of Transport heads the Kerala RTO who is also Department’s Head. One of the most revenue generating departments across the state is the regional transport office Kerala. The state government has introduced several measures to ensure an efficient and people friendly functioning of RTO office Kerala. Washing out of touts and agents from the department has assisted in appropriate functioning of the department of RTO office Kerala as well as keeps the evil of the corrupt practice at bay. Common public is encouraged by the department to outreach its counter without taking the support and aid of brokers and touts.

Functions performed by Regional Transport Office Kerala

Licenses

• Conduct test and issue learning license
• Issue New & Renewal of Driving License
• Issue of International Driving License
• Addition of a new class of Vehicle to Driving License
• Motor Driving School license issuance and renewal
• Professional Driving Instructor's License issuance and renewal
• Issue of Conductor's License

Registration of Vehicle

• Registration Certificate for Motor Vehicles issuance and renewal
• Transfer of Ownership in Registration Certificate of a Motor Vehicle
• Entry/Termination of Hire-Purchase/Lease/Hypothecation in R.C. Book
• Registration Certificate updating
• Issue Temporary Registration Certificate
• Issue of No Objection Certificate (NOC)
• Issue & Renewal of Trade Certificate
• Issue of Vehicle Fitness Certificate
• Permits

Revenue Collection for the Government

• Motor Vehicles Tax
• IMV Fees Collection
• DA (Departmental Action) Cases

Inspection of Vehicles at Check posts

Environmental Upgradation

• CNG/LPG Conversion
• PUC Testing Centres

Other than the above-mentioned services, the department also keeps a check on pollution control of vehicles and measures for safety on road.

Other Facilities:

• An effective and efficient any service any counter system has been introduced in all offices to render various services to the public.
• The policy of accepting only one application form from a person has been introduced.
• The system of issuing a computer generated acknowledgment slip for application and records has been introduced.
• The date of the test and venue of the driving test are informed to the applicant on the day of the passing of learner's test.
• The procedures are accepting motor vehicle tax and fees are simplified in order to avoid long queues and crowding in front of the Regional Transport Offices.
• Introducing onetime tax system has restricted the frequent visits of the vehicle owners to the Regional Transport Offices for the payment of tax.
• One-time tax upto 15 years, in respect of newly registered motor cars, motor cycles, scooters, three wheelers, etc. has been introduced with effect from 1st April, 1998.
• The owners of two wheelers below 95 cc have been given the facility to pay vehicle tax in a lump for 5 years or 10 years or 15 years at their choice.
• The facility of payment of vehicle tax in respect of private vehicles and fees, through FRIENDS Citizens Integrated Service Centre at Thiruvananthapuram and all district headquarters has been introduced.
• Physically handicapped persons, including the blind and the deaf, with more than 40% disability are exempted from payment of motor vehicle tax for their motor vehicles for their own use.
• A Public Grievance Redressal Cell is functioning in all offices of the Department.

NUMBER OF RTO OFFICES IN KERALA

Following is the list of 18 Regional Transport Offices which execute various services in state of Kerala:

APPLICABLE FEE FOR REGISTERING THE VEHICLE

The Motor Vehicles Act requires the vehicle owner to pay certain fees in order to register their vehicles with the concerned RTOs across the state. The below are the types of charges applicable in the process of registering a vehicle with the RTO:

Registration Fee

As per the latest amendment of Motor Vehicles Act in the year 2017, the issue/renewal of certificate of registration fee for:

• Motorcycle is ₹300
• non-transport vehicle is ₹600
• transport vehicle is ₹1000
• medium goods vehicle is ₹1000
• medium passenger motor vehicle is ₹1000
• heavy goods vehicle ₹1,500
• heavy passenger motor vehicle is ₹1,500
• imported motor vehicle is ₹5,000
• imported motor cycle is ₹2,500
• any other vehicle which is not mentioned above is charged ₹3000

In case of delay in applying RC:

• Upto 3 months an additional fee is imposed: Transport Vehicles – ₹ 200/-; Non-Transport Vehicles – ₹ 100/-
• Upto 3 to 6+ months, an additional fee is imposed: transport Vehicles – ₹ 300/-; Non-Transport Vehicles – ₹ 200/-
• more than 6 months: Transport Vehicles – ₹ 500/-; Non-Transport Vehicles – ₹ 300/-

The fee for issue of duplicate/change of address in registration certificate is half of amount of original registration.

Process of Vehicle Registration in Kerala

To register a vehicle in Kerala, it is mandatory for an individual to visit the Kerala RTO and submit the necessary documents and pay the applicable application fee. On verification of the documents and inspection of the vehicle by Kerala RTO officials, a registration number is assigned to the applicant. The application for vehicle registration should be made within a period of 7 days from the date of the vehicle purchase.

Documents required for vehicle registration at Kerala RTO

• Duly filled Form 20 i.e. application form for vehicle registration
• Form 21 i.e. sales certificate
• Form 22 i.e. roadworthiness certificate
• PUC certificate
• Vehicle insurance certificate
• Invoice of the vehicle to be registered
• Age and address proof documents
• Passport size photographs
• Customs clearance certificate for registration of an imported vehicle
• Applicable application fees and road taxes have to be paid
• Form 34, loan hypothecation, if applicable
• Design approval has to be obtained for the vehicle

Other Procedures

• An inspection of the vehicle will be done. If the dealer does the inspection, the certificate issued by the concerned dealer has to be attached with the Form 20.
• After the verification, respective RTO will allot a Registration number. A computerized number can be availed once the registration process is done.
• The same will be intimated via SMA or email on the registered ID
• Registration number is provided as Smart Card, which is sent through speed post.

No Objection Certificate (NOC)

NOC is done to check whether there are no dues of tax on the vehicle and to confirm that the vehicle was not involved in any illegal activities. NOC needs to be obtained from the RTO where the vehicle is registered.

NOC is required in two cases.

1. Vehicle re-registration

NOC is required when one wants to obtain a new registration mark in migrated state. While transferring a vehicle from one state to another, NOC is required from the RTO where the vehicle is registered.

2. Ownership Transfer

NOC is required when there is a transfer of the ownership of vehicle to another person. Name of new owner will be recorded in the certificate of Registration, only after obtaining the NOC.

An NOC is valid only for 6 months. So, you need to get re-registration of vehicle or transfer the ownership of vehicle within this period.

Following documents are required for NOC of vehicles.

• CMV FORM 28 in quadruplicate (4 copies) for the issue of No Objection Certificate
• Registration certificate
• Insurance certificate
• Pollution Under Control certificate
• Consent of Financier on CMV form 28 (if the vehicle is covered by Hypothecation, HPA or a lease agreement)
• Permit and fitness certificate (applicable for commercial vehicles)
• Pencil print of the chassis number for the CMV 28 form
• Photo identity and address proof

How to obtain NOC?

None of the state governments in India currently allow online application of NOC. Owner of the vehicle needs to visit the local RTO to submit application for the NOC. Follow the below process to obtain an NOC:

• Submit form CMV 28 (Application and Grant of NOC) in the RTO in which your vehicle is registered along with the required documents as mentioned above.
• Once you submit all the applications, RTO will obtain a report of the vehicle from the police authority to check if the vehicle is involved in any criminal case or stolen.

Process of Transfer of Ownership of Vehicles:

There are two types of ownership transfers.

• Ownership Transfer within the State
• Ownership Transfer outside the State

Ownership Transfer within the State

This happens when you are planning to sell the vehicle outside the jurisdiction of your RTO but within the state itself. Seller shall report the fact of transfer within 14 days of transfer to the RTO where the vehicle is registered. Process involved are as follows.

1. Obtain NOC from RTO where vehicle is registered

Every state has multiple RTOs. If a vehicle is sold outside the jurisdiction of RTO where it is registered, but within the state itself, then one need to obtain No Objection Certificate (NOC)/ Clearance Certificate (CC) from the RTO where the vehicle was earlier registered. Following documents are to be submitted to obtain the NOC/CC.

• Clearance certificate request letter
• Original RC book
• Insurance copy
• Copy of Pollution Under Control Certificate
• Self-addressed clothed envelope with Rs.30 worth of stamps affixed on it for speed post

NOC application is free of charge. You will receive NOC/CC along with the updated RC book in speed post within 3–4 weeks.

2. Apply for Ownership Transfer at new RTO

Once NOC is obtained, apply for ownership transfer at new RTO using the following documents.

• Form No. CMV 29 (Notice Of Transfer Of Ownership Of A Motor Vehicle) in duplicate

If the vehicle is covered under Hypothecation/HPA/Lease, Form no. CMV 30 (Application for Intimation and Transfer of Ownership of a motor vehicle) shall be produced in duplicate with the consent of the financier.

• Original RC book
• Insurance copy
• Copy of Pollution Under Control Certificate
• Copy of address proof
• Copy of PAN card
• One passport size photograph of the person who buys the vehicle
• Self-addressed clothed envelope with Rs.30 worth of stamps affixed on it for speed post

Ownership Transfer outside the State

This happens when one is selling vehicle to someone residing outside the State where the vehicle is registered. Seller shall report the fact of transfer within 45 days of transfer to the RTO where vehicle is registered. Process involved are as follows.

a. Obtain NOC from RTO where vehicle is registered

Following documents are required to obtain NOC from RTO where the vehicle is registered.

• CMV FORM 28 in quadruplicate (4 copies) for issue of No Objection Certificate
• Registration certificate
• Insurance certificate
• Pollution Under Control certificate
• Consent of Financier on CMV form 28 (if the vehicle is covered by Hypothecation, HPA or a lease agreement)
• Permit and fitness certificate (applicable for commercial vehicles)
• Pencil print of the chassis number for the CMV 28 form
• Photo identity and address proof

Once all the applications are submitted, RTO will obtain a report of the vehicle from police authority to check if the vehicle is involved in any criminal case or stolen. If there are no incidence, then a clearance certificate will be issued. NOC application is free of charge.

b. Apply for Ownership Transfer at RTO in the migrated state

Once NOC is obtained, apply for ownership transfer at new RTO using the following documents.

• Form No. CMV 29 (Notice Of Transfer Of Ownership Of A Motor Vehicle) in duplicate

If the vehicle is covered under Hypothecation/HPA/Lease, Form no. CMV 30(Application for Intimation and Transfer of Ownership of a motor vehicle) shall be produced in duplicate with the consent of financier.

• Original RC book
• Insurance copy
• Copy of Pollution Under Control Certificate
• Copy of address proof
• Copy of PAN card
• One passport size photograph of the person who buys the vehicle
• Self-addressed clothed envelope with stamps of required worth affixed on it for speed post

Time required for Ownership Transfer

Registration certificate with new owner’s name will be received within 3–4 weeks.

Charges for Ownership Transfer

Charges for ownership transfer fee is as follows

• Motorcycle - ₹150
• non-transport vehicle - ₹300
• transport vehicle - ₹500
• medium goods vehicle - ₹500
• medium passenger motor vehicle - ₹500
• heavy goods vehicle - ₹750
• heavy passenger motor vehicle - ₹750
• imported motor vehicle – ₹2,500
• imported motor cycle – ₹1,250
• any other vehicle which is not mentioned above - ₹1,500

Fine for delay in applying

• Delay up to 3 months: Transport Vehicles – Rs. 200/-; Non-Transport Vehicles – Rs. 100/-
• Delay of 3 to 6 months: Transport Vehicles – Rs. 300/-; Non-Transport Vehicles – Rs. 200/-
• Delay of more than 6 months: Transport Vehicles – Rs. 500/-; Non-Transport Vehicles – Rs. 300/-