RTO Meghalaya, Meghalaya Vehicle Registration Check Online

Transport Department of Meghalaya is the body that ensures the smooth flow of traffic in the State. It manages the implementation of the rules and regulations under the Motor Vehicles Act 1988. The…

3 votes with an average rating of 3.7

Transport Department of Meghalaya is the body that ensures the smooth flow of traffic in the State. It manages the implementation of the rules and regulations under the Motor Vehicles Act 1988. The office also monitors and regulates the functioning of the departments under it. They are the State Transport Department and the regional transport authorities. There is also a corporation working under its supervision. Known as Meghalaya Transport Corporation, this came into being as per the guidelines of the Motor Vehicles Act 1950. The corporation too plays a vital role in the maintenance and expansion of the network of roads.

Meghalaya RTO does the following functions:

  • Assesses and collects road taxes and other fees

  • Registers vehicles and takes care of related problems

  • Inspects vehicles, issues or renews registration and fitness certificates

  • Conducts tests and grants driving licenses to competent drivers

  • Renews driving licenses

  • Monitors and regulates motor vehicles

  • Seeks recommendations from RTA board and grants permits to commercial vehicles accordingly

  • Uses the office of enforcements and detects illegal vehicles on the road

  • Initiates or disposes of violations of the MV Act 1988

  • Takes care of the same when it cash and other fines

  • Ensures the implementation of the rules and regulations of the Motor Vehicles Act

  • Takes care of all other matters that falls in its jurisdiction including allowing vehicles for dignitaries

Meghalaya RTO functions from several locations in the State. This, they do, to ensure proper implementation of the MV Act. Given below are all the details you need to locate and contact your nearest RTO:

Regional Transport Offices in Meghalaya:


Name of the authority

Registration mark series










Jaintia Hills

Jowai, Jaintia Hills



 Shillong, East Khasi Hills


West Khasi Hills

 Nongstoin, West Khasi Hills


East Garo Hills

 Williamnagar, East Garo Hills


West Garo Hills

 Tura, West Garo Hills


South Garo Hills

Baghmara, South Garo Hills



Nongpoh, Ri Bhoi



Following are the various charges Meghalaya RTO levies on the services it offers:

Private vehicles are required to pay tax for ten years. After that, it will be renewed every five years.

  1. Two wheelers Less than 65 kgs unladen: Tax: INR1100 Registration, reassigning, renewal: INR310 Transfer or duplicate RC: 300 Fees: INR150.

  2. Less than 65 kgs to 90 kgs unladen weight: INR1800, 470,

  3. From 90 kgs to 135 kgs: INR2500, INR630

  4. More than 135 kgs: INR2990.

  5. Three-wheelers-private: INR2500, INR630, INR600, INR300.

  6. Trailer/Side Car attached to 2/3 Wheelers: INR630.

  7. For four wheelers that cost up to 300000: 4% of the original value: INR6,000, INR600, INR300

  8. For vehicles that cost above 1500000: 8% of the original value, INR13,550.

  9. Vehicles that cost above 2000000: 10% of its original value, INR16500

For passenger vehicles: Annual Tax, quarterly tax, Registration, renewal, re-assignment, transfer, duplicate registration certificate

  • For three-wheelers-three persons or less: INR1030, INR315, INR1000, INR500

  • Four to six persons: INR1890, INR580,

  • Four-wheelers-local taxies (Capacity 6 or less operating in one region): INR2730, INR735, INR1000, INR500

  • Tourist Taxi (Capacity 6 or less operating all over state): INR5040, INR1365

  • Tourist Maxi Cab (Capacity 7 to 12): INR5985, INR1575

For others

  • Light mini bus-(Capacity 13 to 30): INR7350, INR2100, INR1500, INR750

  • Medium Mini Bus (Capacity more than 30): INR7350+INR80 for every seat above 30, INR2100+INR20 for every seat above 30, INR1500, INR750

  • Omni Tourist Bus: INR12600, INR3150, INR1500, INR1500, INR750

  • Deluxe Express Buses with capacity more than 30: INR10500 + INR105 for every seat above 30, INR2100 + INR25 for every seat above 30, INR1500, INR750

  • All Super Deluxe Contracts: INR42,000, INR10,500, INR 1500, INR 750

For goods vehicles: Yearly tax, quarterly tax, fees, registration-renewal-reassignment, duplicate-transfer registration certificates

  • Light Goods Vehicles (1M.T. or less): INR 1575, INR 420, INR 1000, INR 500

  • Light good vehicles (1M.T. to 3M.T.): INR 3150, INR 840, INR 1000, INR 500

  • Medium goods vehicles (3M.T. to 7M.T.): INR3150/- + INR735 for every additional 1M.T. above 3M.T, INR840 + INR183 for every additional 1M.T. above 3M.T, INR1000, INR500

  • For heavy goods vehicles (7M.T. to 12M.T.): INR6300 + INR210 for every additional 1M.T. above 7M.T., INR1680 + INR52 for every additional 1M.T. above 7M.T., INR600, INR300

  • For heavy goods vehicles (Above 12M.T.): INR8400 + INR315 for every additional 1M.T. above 12MT., INR2205/- + 78 for every additional 1M.T. above 12M.T., INR1500, INR750

For trailers

  • Light trailer: INR630, INR156, INR300, INR150

  • Medium trailers: INR1575, INR393, INR400, INR200

  • Heavy trailers: INR2625, INR708, INR600, INR300

  • Tractors Light (Not exceeding 2M.T.): INR630, INR156, INR300, INR150

  • Medium (2M.T. but not more than 5M.T.): INR1260, INR315, INR400, INR200

  • Heavy (Exceeding 5M.T.): INR2100, INR525, INR600, INR300

  • Mechanical/Hydraulic Crane Mounted On Motor Vehicle (Not exceeding 3M.T.): INR2625, INR682, INR300, INR150, INR150

  • 3M.T. to 5M.T.: 4200/-or 0.25% of the cost of the crane whichever is higher, INR1050/-or 0.25% of the cost of the crane whichever is higher, INR400, INR200

  • more than 5M.T.: INR4200/- + INR525/- for every ton in excess of 5M.T. or 0.25% of the cost of the crane whichever is higher, INR1050/- +INR132/- for every ton in excess of 5M.T. or 0.25% of the cost of the crane whichever, INR600, INR300

  • All other non-transport vehicles: Ambulance: INR200, INR100, INR100

  • Vehicles that are not mentioned in the list: (Camp Van, Cash Van, Mail Van, Mobile Canteen, Mobile Shop, Mobile Clinic, Mobile Workshop,Dumper,Excavator,Earth Mover, J.C.B., Forl Lift Tow-Truck, Drilling Rig, Cementing Truck / unit, Crane not mounted on motor vehicle, Road Roller, Bull Dozer, road paver etc.): One-time tax of 1.1% of the cost of the vehicle, INR600, INR300

Miscellaneous charges

  • Problems with regard to no objection certificate: 20

  • Problems of no objection certificate for auction: 0

  • Cancelling NOC: 50

  • Altering certificate: 50

For Addition, Cancellation and Continuation of Hypothecation

  • Motorcycles: 500

  • Three-wheelers or LMVs: 1000

  • Medium or heavy vehicles: 3000

  • To change address: 50

  • Fee to convert: 50

  • To issue duplicate fitness certificate: 50

  • Other fees: 100

Fitness fees

  • For three-wheelers: 200

  • For light goods vehicles or motors: 300

  • For medium-goods vehicles: 400

  • For heavy motor-goods vehicles: 500

For high security registration plates

  • For Four wheelers (LMV, H/M): 1629

  • For two two-wheelers or scooters: 669

  • For 3 three-wheelers:

  • For two two-wheelers or motorcycles: 669

  • For 3 three-wheelers: 1116

  • For tractors: 1288

  • For trailers: 671

For HSRP (For vehicles that come for complete replacement)

  • For four-wheelers: 2443.50

  • For 2 two-wheelers: 1003.50

  • For 2 Two wheelers -Motor Cycles: 1003.50

  • For 3 Three wheelers:

  • For tractors: 1930

  • For trailers: 1008

All the vehicles on the Indian roads are registered. And their license plates indicate the RTO that allocated the number. As per the new guidelines, the initial two letters indicate the State where a vehicle got registered. The next two numbers point out to the district or local RTO that did the job. And for Telengana, the newly formed State, the newly registered vehicles will have TS to indicate the State. The older ones will have AP for Andhra Pradesh.

Why register your vehicle?

Registering your vehicle is a legal requirement in India. As per the Motor Vehicles Act 1988, no unregistered vehicles are allowed in India. And doing so will cost you dearly in the form of huge fines as penalty. You may apply online for registering your vehicle if that is what you prefer.

Types of vehicle registration in Meghalaya

You can register your vehicle either temporarily or permanently. But know that the validity for temporary registration in Meghalaya is 30 days. The process for both the types is almost the similar.

Registering a new vehicle

Follow the guide given below to register your private vehicle:

  1. Pay the registration fee and any other dues if you have taken a loan upon the same.

  2. Pay the road tax for ten years. You need to pay subsequent taxes after that. The amount will depend on the sale value of the vehicle for cars. It depends on the unladen weight for two-wheelers.

  3. The validity of registration or fitness certificate is 15 years. You will have to renew it every five years after that. The road worthiness certificate of your vehicle too will have a say in this regard.

The process to register commercial vehicles too remains the same. Tax to be paid depends on the class of the vehicle. You need to pay the registration fee and other fees as mentioned above.

You can locate your RTO from the table given above. Contact the authority and do as per the instructions you receive. Make sure that you have the following forms at hand:

  • Application form

  • Sales certificate

  • PUC (Pollution Under Control) certificate

  • Form 34. It should be signed by the lender and the owner

With all the forms duly filled up, you can visit your nearest authority along with the required documents. The registering authority then inspects your vehicle. Upon clearance, you can pay the required fee. The office will give you a receipt. Approach the head assistant with the receipt. The officer then allots you a registration number. You should also pay for the high-security registration fee at the time. This will be fixed in the commissioner’s office.

Documents required

  • Duly filled application form

  • Sale certificate; signed by the dealer

  • PUC (Pollution Under Control) certificate

  • Form 34 signed both by the lender and the owner

  • Proof of address: Electric bill, letter from the headman, phone bill or election photo ID card

  • Insurance certificate

  • Certificate of temporary registration from the dealer

  • Aadhar card

Registering vehicles from outside Meghalaya

The transfer of vehicle registration certificate from one State to another happens in the following scenarios:

  • If the owner sells his/her vehicle to someone living in another State

  • If the owner decides to settle down for good in a new State

Whatever is the scenario, follow the steps given below to register your vehicle in Meghalaya:

  1. Acquire a no-objection certificate: you can apply for it in your home State

  2. Contact your nearest RTO. You can check it in the table given above. You can also get the application form for registration certificate from RTO’s official portal.

  3. Keep all the required documents at hand.

  4. Submit the duly filled application form along with the documents required in the RTO. You should also pay the fees required for the process.

  5. The process begins when the officials starts pencil-tracing the chassis number against the registration number in the RTO registry.

  6. The officials announce the registration number if your vehicle clears the inspection.

  7. Upon completion of the verification process, you receive a receipt. You can use this until you receive the actual certification. It happens within one month of applying.

Applying online

  1. Visit your RTO’s official portal.

  2. Enter the registration number when prompted and click “proceed.”

  3. On the next screen, choose “Misc (TO/CoA/HPA/HPC/HPT/DupRC)” from among the options offered. This will take you to the next screen.

  4. On the next screen, type the last five digits of your vehicle’s chassis number. Click “next.”

  5. Fill in the details required, upload the documents needed and proceed to “next.”

  6. Send the application along with the required documents to the concerned authority. You may also submit it in person.

Documents required

  • Application in Form 20

  • NOC (if needed)

  • Registration certificate

  • Certificate from the police attesting that the vehicle is not stolen

  • Valid insurance certificate

  • PAN card if it is a four-wheeler

  • Fees as required

  • Two photographs of the owner with the vehicle; it should clearly display the number

  • Address proof: Ration card, EPIC or LIC policy

  • Aadhar card

  • Pencil-traced chassis number

  • Tax clearance certificate

  • NOC from the financier if required

  • PUC (Pollution Under Control) certificate

Transferring vehicle ownership

The process of transferring the ownership of a vehicle starts from the district transport office. Contact the DTO and submit an application for the purpose. Following are the documents required for the same:

  • Form 29 properly filled

  • Form 30 properly filled

  • Certificate of registration

  • Valid insurance certificate

  • NOC from the financier if the vehicle is on a hire-purchase-agreement

  • NOC if the vehicle is brought from outside Meghalaya

  • Fees as per the requirements of the Motor Vehicles Act 1988

If the vehicle is sold to an area that falls under the jurisdiction of another RTO, your current RTO should receive intimation within 30 days. It is 14 days if the vehicle is sold to another person in the same area.

Applying for an NOC

Applying for an NOC in Meghalaya is quite simple. You just have to follow the guide given below:

  1. Contact your nearest RTO. You may also download the application form from the office portal.

  2. Submit the duly filled application in Form 28.

  3. Make sure that you are eligible for the process. Submit the documents.

  4. The officials check your application and verify details.

  5. Upon clearance, you get an NOC.

You can also do this online. The process is the same as applying for a registration certificate.

Documents you need

  • Form 28 (duly filled)

  • Registration certificate

  • Valid certificate of insurance

  • Tax clearance certificate

  • PUC certificate

  • Aadhar card

  • Police verification certificate

The general validity of NOC is six months. The issuing authority too can determine the same.

Process of applying for a fancy registration number

Visit your local RTO in person. Check the VIP or fancy registration numbers available with the office. You will come across numbers allotted both for the non-transport and transport vehicles. Choose the one that is allotted for non-transport vehicles. These are the ones meant for vehicles for personal use.

Done this, request a Form 21. Prepare a demand draft in the name of your regional transport office. If others have the same number, you will have to bid for it. This happens during the e-auction. See to it that you are present at the time. If no one has requested the number, the office will either give you a receipt or give you back the demand draft.

The same can be done online. Visit the official portal, register yourself and choose a number. Here, the bidding happens on the spot.

Points to remember

  1. Fancy numbers are given on the basis of first-come-first-serve basis.

  2. You don’t have to surrender the number even if you decide to sell the vehicle.

  3. The same applies to a situation when you want to buy a new vehicle for yourself or for your family members.