RTO Meghalaya, Meghalaya Vehicle Registration Check Online

15 min read Posted on 20 June 2024

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Meghalaya RTO (Meghalaya Transport Department), formed under the Road Transport Act of 1950, is the transportation regulatory department in the landlocked state of Meghalaya. Being one of the young and small states in India, road transport is the only means of transportation.

Meghalaya RTO (Regional Transport Office): An Overview

Known as the ‘Abode of the Clouds’, Meghalaya attracts domestic and international tourists for its scenic landscape of rolling hills, rivers, waterfalls, lush forests, and diverse flora and fauna.

The Transport Department of Meghalaya supervises and regulates the working of various bodies (State Transport Department and the Regional Transport Authorities) working under the department to ensure smooth traffic flow in the State. Meghalaya RTO is responsible for regulating the provisions of the Motor Vehicles Act, 1988 and Motor Vehicles Rules, 1989. The corporation plays a vital role in maintaining and expanding the network of roads.

Responsibilities of Meghalaya Transport Department

RTO Meghalaya is responsible for administrating and controlling various transportation-related activities within the state. The Transport Commissioner heads the Transport Department of Meghalaya. One of the primary functions of Meghalaya RTO is to register and maintain the database of vehicles running in the state. Moreover, the authority takes care of issuing various licenses, mandatory documents, and permits to foster the development of road transport services. Let’s look at the various responsibilities of RTO Meghalaya in detail.

Vehicle Registration

The Motor Vehicles Act of India has made it a compulsion to register a vehicle at the concerned RTO of the city. Vehicle registration is mainly of two types: temporary and permanent. The dealer of the vehicle issues the temporary registration which is valid for 30 days. Within this period, the vehicle owner needs to apply for permanent registration at the concerned RTO office Meghalaya. The Meghalaya RTO oversees the vehicle registration process and related services. The following registration-related services are available at Meghalaya RTO.

Registration of the vehicles plying on the roads of Meghalaya
Issuing the temporary registration certificate
Issuing and renewing of permanent registration certificate
Transfer of ownership of the vehicle
Re-registration of the vehicle in case of any vehicle owner shifting from any other state to the state of Meghalaya
Change of address of the vehicle owner on the registration certificate
Issuing of No-Objection Certificate both within and outside the state of Meghalaya
Issuing of duplicate Registration Certificate

License Provisions

Every driver needs a valid driving license to ply the vehicle legally in India. The Meghalaya RTO is responsible for issuing the driving license to eligible drivers. The learner applies for a driving license to the concerned RTO office in Meghalaya. The authority conducts driving tests to evaluate the driving skills and knowledge of the applicant and compiles all necessary documents to issue a DL. The Meghalaya RTO is responsible for the following license-related provisions.

Conduct the practical and written tests to evaluate the driving ability and knowledge of the applicant regarding traffic rules
Issuance of learner’s license to the vehicle owner
Issuance and renewal of permanent license to the vehicle owner
Addition of any other class of vehicle to the driving license
Issuing commercial driving licenses and international driving permits
Awaring general public on various driving guidelines

Collection of Taxes

Under the Motor Vehicles Taxation Act, the state government (Meghalaya RTO) levies taxes on all vehicles used either for private or commercial purposes. The charges differ depending on the type of vehicle. Mainly the following taxes and fees are applicable

Motor Vehicles Tax
IMV Fees Collection
DA (Departmental Action) Cases
Green tax
Border tax

Vehicle Permit

To operate a commercial vehicle carrying goods or passengers involved in transportation-related activities needs to hold a legal permit. After conducting an inspection, the Meghalaya RTO offices issue the permits to the following categories of vehicles.

Permit for Metered / Non-Metered Motor Cab
Permit issued to Maxi/ Taxi cab/ Rent-a-cab
Goods Carriage Vehicles permit
Institute/ School buses permit
Permits for Private Vehicle/ Commercial vehicle
Permits to Tourist Cab/ vehicles other than tourist cab
Issuance of National Permit / Local Permit
All India Tourist Vehicle Permit
Permit for Specific Contract Carriage/ Special Permits

Vehicle Inspection

Meghalaya RTO carries out the vehicle inspection to check the mechanical fitness of the vehicle to run on the roads and to ensure people's safety. The RTO office Meghalaya checks the current status of the vehicle and on-road functionality. The following lies under the responsibilities of Meghalaya RTO.

Undertaking various pollution control measures
Issuing Pollution Under Control certificate
Ensuring proper check and control of air as well as noise pollution
Issue and renew fitness certificate of the vehicle

List of Regional Transport Offices in Meghalaya

To maintain law and order and ensure safe road travel, the Meghalaya RTO actively functions from different locations and jurisdictions in Meghalaya. The table mentioned below provides all the details about Meghalaya RTO with their RTO Codes:

Meghalaya RTO Location	RTO Code	Meghalaya RTO Address
RTO Jowai	ML 04	Jowai, Jaintia Hills District - 793150
RTO Shillong	ML 05	Shillong, East Khasi Hills - 793001
RTO Nongstoin	ML 06	G788+4QP, Nongstoin-Mawkyrwat Rd, Shnong Nongstoin, Nongstoin, Meghalaya 793119
RTO Williamnagar	ML 07	East Garo Hills Williamnagar - 794111
RTO Tura	ML 08	G5CM+339, Tura, Meghalaya - 794101
RTO Baghmara	ML 09	South Garo Hills, Baghmara - 794102
RTO Nongpoh	ML 10	Ri- Bhoi District, Nongpoh - 793102
RTO Khliehriat	ML 11	Dkhiah West East Jaintia Hills - 793200
RTO Mawkyrwat	ML 12	Mawkyrwat South West Khasi Hills - 793119
RTO Resubelpara	ML 13	Resubelpara Municipal Board, Gajingpara, Meghalaya - 794110
RTO Ampati	ML 14	South West Garo Hills, FW9C+473, Ampati, Meghalaya - 794115

Why do You Need to Register Your Vehicle at RTO Meghalaya?

The RTO Meghalaya ensures better movement of vehicles within the state carrying both goods and passengers. The authority takes responsibility for implementing the rules and regulations stated in the Motor Vehicles Act of 1988. Registering your vehicle is a legal requirement in India under Section 39 of the Motor Vehicles Act. As per the Motor Vehicles Act 1988, no unregistered vehicles are allowed in India and doing so will cost you huge fines as a penalty. You may apply online to register your vehicle if that is what you prefer. You can register your vehicle either temporarily or permanently. But know that the validity for temporary registration in Meghalaya is 30 days. The vehicle owner needs to apply for a permanent registration certificate within this period.

How to Register Your Vehicle at Meghalaya RTO?

To register your vehicles at the concerned RTO Meghalaya, follow the given process.

Fill out Forms 20 (Application for registration), 21 (Sales certificate of the vehicle), and 22 (Roadworthiness certificate of the vehicle)
Prepare the required documents, including the purchase invoice, temporary registration, vehicle insurance, address proof, identity proof, PUC certificate, and Form 60/61 or PAN card (if required).
Submit the application form with the required documents and applicable fees.
The Meghalaya RTO officials conduct the physical inspection of the vehicle and document verification.
After the successful verification, the registration number and certificate are issued to the vehicle owner.

Once the registration number is allocated to a regional transport office vehicle, a fee receipt is provided to the applicant, and the branch office keeps all relevant documents. The applicant can use the registration slip provided by the RTO as proof until the original registration number is delivered. After depositing the fee slip, the applicant or the vehicle owner can collect the Registration Certificate and Form 23 on any subsequent working day.

Renewal of Registration Certificate at Meghalaya RTO

The permanent registration of a vehicle is valid for 15 years and requires renewal every 5 years. To renew your vehicle registration certificate, you need to file an application by following the given steps

Fill out Form 25, available on the RTO website online or directly from the RTO office Meghalaya.
Prepare the required documents, including original RC, PUC, and valid insurance certificate.
Submit the application at Meghalaya RTO with all the documents and re-registration fee.
Once the vehicle inspection is completed, the renewed RC will be issued to you.

Duplicate Registration Certificate at Meghalaya RTO

If your original registration certificate is stolen, torn, or destroyed, the duplicate registration certificate is required to drive the vehicle without any legal complications. Follow the steps to apply for the duplicate registration certificate at Meghalaya RTO.

Duly fill Form 26
Keep all the documents ready, including the chassis number, police FIR copy, PUC certificate, vehicle insurance certificate, NOC from the financer, identity proof, and address proof.
Submit the application for duplicate registration with all the documents and required fees.
You need to take your vehicle to Meghalaya RTO for a physical inspection. Once the officials inspect the vehicle and verify all the documents, the duplicate RC is issued to you.

Ownership Transfer at Meghalaya RTO

The transfer of vehicle registration certificate from one state to another is required in the following scenarios:

If the owner sells his/her vehicle to someone living in another State
If the owner decides to settle down for good in a new State
Death of the primary owner of the vehicle

The applicant/ subsequent vehicle owner can apply to the concerned Regional Transport Office Meghalaya for the transfer of ownership in the registration certificate. The following steps are required to initiate the transfer of ownership.

Submit the 2 copies of Form 29 or Form 30 (as required).
Prepare all the documents, including chassis number, original RC, police FIR copy, PUC certificate, vehicle insurance certificate, NOC from the financer, PAN card or Form 60/61, and address proof.
Apply at the concerned Meghalaya RTO with all the documents, applicable fees, and taxes.
The RTO officials carry out vehicle inspections and verify all the documents.
The process begins when the officials start pencil-tracing the chassis number against the registration number in the RTO registry.
The officials announce the registration number if your vehicle clears the inspection.
Upon completion of the verification process, you will receive a receipt. You can use this until you receive the actual certification. It happens within one month of applying.
Ownership transfer is completed after the successful verification, and the same is updated in the RC.

For the vehicle sold to an area under the jurisdiction of another RTO, it is mandatory to submit an intimation to your current RTO within 30 days. If the vehicle is sold to another person in the same jurisdiction of the same Meghalaya RTO, the applicant should submit the intimation within 14 days.

Transfer of Ownership Online

To transfer the vehicle ownership online, follow the given steps

Visit your Meghalaya RTO official portal.
Enter the registration number when prompted and click “proceed.”
On the next screen, choose “Misc (TO/CoA/HPA/HPC/HPT/DupRC)” from among the options offered. A new window is opened.
Here, type the last five digits of your vehicle’s chassis number. Click “next.”
Fill in the required details, upload the documents, and proceed to “next.”
Send the application along with the required documents to the concerned authority. You may also submit it in person.

Documents required

Application in Form 20
NOC (if needed)
Registration certificate
Certificate from the police attesting that the vehicle is not stolen
Valid insurance certificate
PAN card if it is a four-wheeler
Fees as required
Two photographs of the owner with the vehicle; it should display the number
Address proof: Ration card, EPIC or LIC policy
Aadhar card
Pencil-traced chassis number
Tax clearance certificate
NOC from the financier, if required
PUC (Pollution Under Control) certificate

Various Charges Levied by Meghalaya RTO

Meghalaya RTO levies some taxes and fees for the services they offer. Private Vehicles (non-transport) are required to pay a one-time tax annually for ten years. After that, it will be renewed every five years. For a passenger vehicle, the taxes are levied yearly and quarterly. Let’s look into the various charges levied by Meghalaya RTO

For Private Vehicles
Category	Tax for Ten Years	Tax for Every 5 Years After 10 Years	Fees for Registration/ Renewal/ Re-assignment	For Transfer / Duplicate RC
Two-Wheeler Vehicles
Less than 65 kgs (unladen)	INR 1100/-	INR 310/-	INR 300/-	INR 150/-
Less tdan 65 kgs to 90 kgs (unladen)	INR 1800/-	INR 470/-
From 90 kgs to 135 kgs	INR 2500/-	INR 630/-
More than 135 kgs	INR 2990/-
Three Wheelers
Private	INR 2500/-	INR 630/-	INR 600/-	INR 300/-
Trailer/ Side Car attached to 2/3 Wheelers	INR 630/-	-	-	-
Four Wheelers
Cost upto INR 3.00 lakhs	4% of original cost	INR 6,000/-	INR 600/-	INR 300/-
Cost above INR 3.00 lakhs	6% of original cost	INR 9,000/-
Cost above INR 15.00 lakhs	8 % of original cost	INR 13,550/-
Cost above INR 20.00 lakhs	10% of original cost	INR 16,500/-
Passenger Vehicles
Category	Annual Tax	Quarterly Tax	Fees Registration/Renewal/ Re-assignment	Transfer /Duplicate RC
Three Wheelers
Upto 3 persons	INR 1030/-	INR 315/-	INR 1000/-	INR 500/-
4 person to 6 person	INR 1890/-	INR 580/-	INR 1000/-	INR 500/-
Four Wheelers
Local Taxi operating in one region (Capacity upto 6)	INR 2730/-	INR 735/-	INR 1000/-	INR 500/-
Tourist Taxi operating all over state (Capacity upto 6)	INR 5040/-	INR 1365/-
Tourist Maxi Cab (Capacity 7 to 12)	INR 5985/-	INR 1575/-
Others
Mini Bus (Light) (Capacity 13 to 30)	INR 7350/-	INR 2100/-	INR 1500/-	INR 750/-
Mini Bus (Medium) (Capacity more than 30)	INR 7350/- + INR 80/- for every seat above 30	INR 2100/- + INR 20/- for every seat above 30	INR 1500/-	INR 750/-
Omni Tourist Bus	INR 12600/-	INR 3150/-	INR 1500/-	INR 750/-
Deluxe Express Buses (Capacity more than 30)	INR 10500/- + INR 105/- for every seat above 30	INR 2100/- + INR 25/- for every seat above 30	INR 1500/-	INR 750/-
All Meghalaya Super Deluxe Contract	INR 42,000/-	INR 10,500/-	INR 1500/-	INR 750/-
Goods Vehicle
Category	Annual Tax	Quarterly Tax	Fees for Registration/ Renewal/ Re-assignment	Transfer/ Duplicate RC
Goods Vehicle (Light) (Upto 1M.T.)	INR 1575/-	INR 420/-	INR 1000/-	INR 500/-
Goods Vehicle (Light) (1M.T. to 3M.T.)	INR 3150/-	INR 840/-	INR 1000/-	INR 500/-
Medium Goods Vehicle (3M.T. to 7M.T.)	INR 3150/- + INR 735 for every additional 1M.T. above 3M.T.	INR 840/- + INR 183/- for every additional 1M.T. above 3M.T.	INR 1000/-	INR 500/-
Goods Vehicle (Heavy) (7M.T. to 12M.T.)	INR 6300/- + INR 210 for every additional 1M.T. above 7M.T.	INR 1680/- + INR 52 for every additional 1M.T. above 7M.T.	INR 600/-	INR 300/-
Goods Vehicle (Heavy) (Above 12M.T.)	INR 8400/- + INR 315 for every additional 1M.T. above 12M.T.	INR 2205/- + INR 78 for every additional 1M.T. above 12M.T.	INR 1500/-	INR 750/-
Trailers
Light Trailer	INR 630/-	INR 156/-	INR 300/-	INR 150/-
Medium Trailer	INR 1575/-	INR 393/-	INR 400/-	INR200/-
Heavy Trailer	INR 2625/-	INR 708/-	INR 600/-	INR 300/-
Tractor
Light (Upto 2M.T.)	INR 630/-	INR 156/-	INR 300/-	INR 150/-
Medium (2M.T. to 5M.T.)	INR 1260/-	INR 315/-	INR 400/-	INR 200/-
Heavy (Above 5M.T.)	INR 2100/-	INR 525/-	INR 600/-	INR 300/-
Mechanical/Hydraulic Crane Mounted On Motor Vehicle
Upto 3M.T.	INR 2625/-	INR 682/-	INR 300/-	INR 150/-
3M.T. to 5M.T.	INR 4200/- or 0.25% of the cost of the crane (whichever is higher)	INR 1050/- or 0.25% of the cost of the crane (whichever is higher)	INR 400/-	INR200/-
Above 5M.T.	INR 4200/- + INR 525/- for every ton in excess of 5M.T. or 0.25% of the cost of the crane whichever is higher	INR 1050/- + INR 132/- for every ton in excess of 5M.T. or 0.25% of the cost of the crane whichever is higher	INR 600/-	INR 300/-
Any Other Non-Trasnport Vehicle
Ambulance	-	-	INR 200/-	INR 100/-
Any other vehicles not mentioned above (Camp Van, Cash Van, Mail Van, Mobile Canteen, Mobile Shop, Mobile Clinic, Mobile Workshop, Dumper, Excavator, Earth Mover, J.C.B., Forl Lift Tow-Truck, Drilling Rig, Cementing Truck/unit, Crane not mounted on the motor vehicle, Road Roller, Bull Dozer, Road Paver etc.)	One time tax of 1.1 % of the cost of the Chassis/Vehicle		INR 600/-	INR 300/-

Miscellaneous Fees
1.	Issue of No Objection Certificate (NOC)	INR 20/-
2.	Issue of No Objection Certificate (NOC) for Auction	INR 0/-
3.	Cancellation of NOC	INR 50/-
4.	Alteration of Certificate	INR 50/-
Addition, Cancellation and Continuation of Hypotdecation
a.	For Motor Cycle	INR 500/-
b.	For 3 Wheeler / LMV	INR 1000/-
c.	For Medium or Heavy Vehicle	INR 3000/-
5.	For Change of Address	INR 50/-
6.	For Conversion Fee	INR 50/-
7.	For Duplicate Fitness Certificate	INR 50/-
8.	Miscellaneous Fees	INR 100/-
Fitness Fee
1.	For tdree Wheeler	INR 200/-
2.	For Light Motor /Goods Vehicle	INR 300/-
3.	For Medium Motor /Goods Vehicle	INR 400/-
4.	For Heavy Motor /Goods Vehicle	INR 500/-
High Security Registration Plate
1.	For Four Wheelers (LMV/H/M)	INR 1629/-
2.	For Two Wheelers -Scooter	INR 669/-
3	For Two Wheelers -Motor Cycle	INR 669/-
4.	For tdree Wheelers	INR 1116/-
5.	For Tractor	INR 1288/-
6.	For Trailer	INR 671/-
HSRP (For Complete Replacement)
1.	For Four Wheelers	INR 2443.50/-
2.	For Two Wheelers -Scooter	INR 1003.50/-
3	For Two Wheelers -Motor Cycle	INR 1003.50/-
4.	For tdree Wheelers	INR 1674/-
5.	For Tractor	INR 1930/-
6.	For Trailer	INR 1008/-

Applying for NOC at Meghalaya RTO

In case you are selling your vehicle or moving to another state for a long period, a No Objection Certificate (NOC) is required. The general validity of NOC is six months. Applying for a NOC in Meghalaya is quite simple. You just have to follow the given steps:

Submit the duly filled application in Form 28 (application for NOC). You can contact your nearest Meghalaya RTO or download the application form from the office portal.
Submit the documents, including registration certificate, valid insurance certificate, tax clearance certificate, PUC certificate, Aadhar card, and police verification certificate.
The RTO officials check your application and verify details.
Upon clearance, you get a NOC.

Process of Applying for a Fancy Registration Number

To apply for a fancy number plate, visit your local Meghalaya RTO in person or complete the process online. If opting for an offline process, you can check the VIP or fancy registration numbers available with the office. Here you will find the fancy registration numbers allotted for non-transport and transport vehicles. Choose the one that is allotted for non-transport vehicles. These are the ones meant for vehicles for personal (non-transport) use.

After you have decided on the VIP registration number at the concerned Meghalaya RTO, follow the given instructions

Submit a request by filling out Form 21.
Prepare a demand draft in the name of your regional transport office Meghalaya. If others demand the same number, you will have to bid for it. For this, an e-auction is organized. See to it that you are present at the time. If no one has requested the number, the office will either give you a receipt or else return the demand draft.

The same can be done online. Visit the official portal, register yourself and choose a number. Here, the bidding happens on the spot. There are some major points you need to remember

Fancy numbers allotment is based on a first-come-first-serve basis.
You don’t have to surrender the number even if you decide to sell the vehicle.
The same applies to a situation when you want to buy a new vehicle for yourself or for your family members.

Get Vehicle Insurance in Meghalaya

Vehicle insurance is a financial cover to safeguard your and the third-party vehicle or/ and owner when a mishap occurs. Under the Motor Vehicle Act, valid vehicle insurance is a must to carry with all the other documents to drive a vehicle legally in India. Driving a vehicle on the road without valid insurance is illegal and dangerous at the same time. Majorly there are two types of vehicle insurance; a vehicle owner can purchase

Third-party Vehicle Insurance: Only covers the damages caused to a third person or vehicle.

Comprehensive Car Insurance: Covers the damages caused to a third party and vehicle, including finances of the damages caused to the own vehicle.

Need assistance while comparing different policies and buying suitable vehicle insurance? Connect with RenewBuy POSP advisors to compare, select, and buy vehicle insurance in minutes.

Final Words

Reading here, you are well aware of the complete list of Meghalaya RTO and the related details. Following the abovementioned processes, you can register your vehicle without any complications. The charges mentioned in the table are subject to change, and you need to confirm reaching your RTO or check the updated taxes and charges regularly on the website. To discuss your vehicle registration and renewal-related concerns, contact Meghalaya RTO at 0364- 2224201.